Invoicing Templates for AV & Lighting Technicians

Q: Can I bill separately for setup, event time, and teardown?

Yes — line items can reflect each time block or function.

Q: Can I list rented vs. client-supplied equipment?

Absolutely. Break down both types with quantity and pricing.

Q: What about crew hours — can I include support staff separately?

Yes — include other technicians and their hourly rates.

Q: Can I reuse invoices for the same venue or recurring shows?

Yes — save templates for repeat gigs or ongoing contracts.

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#1 Invoicing Software for Small Businesses

Invoicing Templates for AV & Lighting Technicians

You bring events to life — controlling the light, sound, and everything behind the scenes that makes the experience unforgettable. Whether you’re setting up a corporate conference, lighting a wedding stage, or managing full-scale concert AV — your invoice should reflect the precision and range of your work.

Loved by 100k+ business owners and finance teams across the globe.

Loved by 100k+ business owners

Start Using Template

Create Invoice Now

Built to Earn
Your Trust

Proven. Trusted. Scalable.

GoInvoice offers a technician-friendly invoice template that’s flexible enough to bill for setup hours, gear rental, labor crews, rehearsal days, travel, and tear-down — all in one clean format.

Unlike generic invoicing tools, GoInvoice was built to handle technical labor billing, equipment charges, and hourly breakdowns with zero friction.

Industry Use Case Overview

Why Invoicing Matters for AV & Lighting Professionals

You often work odd hours, late nights, and under pressure. A detailed invoice helps ensure:

Accurate billing for setup, rehearsal, and showtime
Proper documentation of rented or client-provided equipment
Fair compensation for overtime, travel, or gear transport
Multiple crew member breakdowns and roles
Clarity for corporate or agency clients who demand itemized records

GoInvoice makes it easy to reflect your work’s complexity — without bogging you down post-show.

Free templates

Download Ready-to-Use AV & Lighting Technicians Invoice Templates

Event Lighting Design & Installation Invoice

Event Lighting Design & Installation Invoice

PDF

Excel

Word

Audio Equipment Rental & Setup Fee Invoice

Audio Equipment Rental & Setup Fee Invoice

PDF

Excel

Word

On-Site Technical Support Fee Invoice

PDF

Excel

Word

Stage Setup & Dismantling Fee Invoice

PDF

Excel

Word

Custom AV System Design Invoice

PDF

Excel

Word

Emergency Repair or Replacement Fee Invoice

Emergency Repair or Replacement Fee Invoice

PDF

Excel

Word

Why Use an AV & Lighting Technician Invoice Template?

Charge by Setup, Showtime, Teardown, and Rehearsal

Match Billing to Every Phase of Your Event

Split your invoice to align with event timeline — per phase, per hour.

Include Gear Rentals & Client-Provided Tech

Itemize All Equipment Clearly

List lighting rigs, PA systems, mixers, trusses, projectors, and more.

Bill Travel, Crew Support & Load-In Hours

Cover Logistics & Labor Costs

Include flat fees or hourly rates for mileage, setup crew, or night load-outs.

Attach Venue Notes, Rigging Specs & Tech Rider

Provide Detailed Technical Documentation

Add diagrams, safety notes, or gear requirements as needed.

Charge by Setup, Showtime, Teardown, and Rehearsal
Match Billing to Every Phase of Your Event
Split your invoice to align with event timeline — per phase, per hour.
Include Gear Rentals & Client-Provided Tech
Itemize All Equipment Clearly
List lighting rigs, PA systems, mixers, trusses, projectors, and more.
Bill Travel, Crew Support & Load-In Hours
Cover Logistics & Labor Costs
Include flat fees or hourly rates for mileage, setup crew, or night load-outs.
Attach Venue Notes, Rigging Specs & Tech Rider
Provide Detailed Technical Documentation
Add diagrams, safety notes, or gear requirements as needed.
Charge by Setup, Showtime, Teardown, and Rehearsal
Match Billing to Every Phase of Your Event
Split your invoice to align with event timeline — per phase, per hour.
Include Gear Rentals & Client-Provided Tech
Itemize All Equipment Clearly
List lighting rigs, PA systems, mixers, trusses, projectors, and more.
Bill Travel, Crew Support & Load-In Hours
Cover Logistics & Labor Costs
Include flat fees or hourly rates for mileage, setup crew, or night load-outs.
Attach Venue Notes, Rigging Specs & Tech Rider
Provide Detailed Technical Documentation
Add diagrams, safety notes, or gear requirements as needed.
Charge by Setup, Showtime, Teardown, and Rehearsal
Match Billing to Every Phase of Your Event
Split your invoice to align with event timeline — per phase, per hour.
Include Gear Rentals & Client-Provided Tech
Itemize All Equipment Clearly
List lighting rigs, PA systems, mixers, trusses, projectors, and more.
Bill Travel, Crew Support & Load-In Hours
Cover Logistics & Labor Costs
Include flat fees or hourly rates for mileage, setup crew, or night load-outs.
Attach Venue Notes, Rigging Specs & Tech Rider
Provide Detailed Technical Documentation
Add diagrams, safety notes, or gear requirements as needed.
Charge by Setup, Showtime, Teardown, and Rehearsal
Match Billing to Every Phase of Your Event
Split your invoice to align with event timeline — per phase, per hour.
Include Gear Rentals & Client-Provided Tech
Itemize All Equipment Clearly
List lighting rigs, PA systems, mixers, trusses, projectors, and more.
Bill Travel, Crew Support & Load-In Hours
Cover Logistics & Labor Costs
Include flat fees or hourly rates for mileage, setup crew, or night load-outs.
Attach Venue Notes, Rigging Specs & Tech Rider
Provide Detailed Technical Documentation
Add diagrams, safety notes, or gear requirements as needed.

Step-by-Step

How to Create an Invoice for AV/Lighting Work

Step 1

Enter client/event details, venue, and schedule

Step 2

Itemize labor (setup, programming, operation), equipment, and extras

Step 3

Add any crew member hours or rental charges and send via GoInvoice

Real-World Example

Streamlined Invoicing for Flawless Event Production

Business: EchoBeam Productions
Type: Lighting + AV tech provider for mid-sized events
Use Case:
“We handle weddings, expos, and stage events. GoInvoice helps us bill by phase: load-in, setup, live show, and tear-down. We also track rental gear and technician overtime easily. It’s saved us hours of spreadsheet work and improved client communication.”

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FAQ’s

Frequently Asked Questions

Can I bill separately for setup, event time, and teardown?

Can I list rented vs. client-supplied equipment?

What about crew hours — can I include support staff separately?

Can I reuse invoices for the same venue or recurring shows?

🚀 Ready to Bill Like a Pro?

🔌 Time to Bill Like a Pro Behind the Curtain

✔️ Reflect every watt, wire, and working hour
✔️ Present a pro-grade invoice your clients actually understand
✔️ Get paid without delay — and with full transparency

👉 Use GoInvoice’s free AV & lighting technician invoice template now — and keep the spotlight on what you do best.

Start Using Template

Create Invoice Now

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

Happy Users

$0+

Invoices generated

0.0

Average Rating

Start Free Trial

See How It Works

"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

Happy Users

$0+

Invoices generated

0.0

Average Rating

Start Free Trial

See How It Works

"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

Happy Users

$0+

Invoices generated

0.0

Average Rating

Start Free Trial

See How It Works

"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer

Streamline Your Invoicing Process

Get in touch to explore how GoInvoice can simplify your business finances.

Get Started

FAQ'S

Pricing

Disclaimer

Cookie Policy

Refund Policy

Streamline Your Invoicing Process

Get in touch to explore how GoInvoice can simplify your business finances.

Get Started

FAQ'S

Pricing

Disclaimer

Cookie Policy

Refund Policy

Invoicing Templates for AV & Lighting Technicians

Invoicing Templates for AV & Lighting Technicians

Invoicing Templates for AV & Lighting Technicians

Built to EarnYour Trust

Proven. Trusted. Scalable.

Industry Use Case Overview

Why Invoicing Matters for AV & Lighting Professionals

Why Invoicing Matters for AV & Lighting Professionals

Why Invoicing Matters for AV & Lighting Professionals

Download Ready-to-Use AV & Lighting Technicians Invoice Templates

Download Ready-to-Use AV & Lighting Technicians Invoice Templates

Event Lighting Design & Installation Invoice

Event Lighting Design & Installation Invoice

Event Lighting Design & Installation Invoice

PDF

Excel

Word

Audio Equipment Rental & Setup Fee Invoice

Audio Equipment Rental & Setup Fee Invoice

Audio Equipment Rental & Setup Fee Invoice

PDF

Excel

Word

On-Site Technical Support Fee Invoice

On-Site Technical Support Fee Invoice

On-Site Technical Support Fee Invoice

PDF

Excel

Word

Stage Setup & Dismantling Fee Invoice

Stage Setup & Dismantling Fee Invoice

Stage Setup & Dismantling Fee Invoice

PDF

Excel

Word

Custom AV System Design Invoice

Custom AV System Design Invoice

Custom AV System Design Invoice

PDF

Excel

Word

Emergency Repair or Replacement Fee Invoice

Emergency Repair or Replacement Fee Invoice

Emergency Repair or Replacement Fee Invoice

PDF

Excel

Word

Why Use an AV & Lighting Technician Invoice Template?

Why Use an AV & Lighting Technician Invoice Template?

Charge by Setup, Showtime, Teardown, and Rehearsal

Match Billing to Every Phase of Your Event

Include Gear Rentals & Client-Provided Tech

Itemize All Equipment Clearly

Bill Travel, Crew Support & Load-In Hours

Cover Logistics & Labor Costs

Attach Venue Notes, Rigging Specs & Tech Rider

Provide Detailed Technical Documentation

Charge by Setup, Showtime, Teardown, and Rehearsal

Match Billing to Every Phase of Your Event

Include Gear Rentals & Client-Provided Tech

Itemize All Equipment Clearly

Bill Travel, Crew Support & Load-In Hours

Cover Logistics & Labor Costs

Attach Venue Notes, Rigging Specs & Tech Rider

Provide Detailed Technical Documentation

How to Create an Invoice for AV/Lighting Work

How to Create an Invoice for AV/Lighting Work

How to Create an Invoice for AV/Lighting Work

Step 1

Step 1

Step 2

Step 2

Step 3

Step 3

Streamlined Invoicing for Flawless Event Production

Streamlined Invoicing for Flawless Event Production

Streamlined Invoicing for Flawless Event Production

Invoicing Templates for Corporate Hospitality & VIP Event Services

Invoicing Templates for Corporate Hospitality & VIP Event Services

Invoicing Templates for Art & Culture Festival Planners

Built to Earn
Your Trust