Invoicing Templates for Catering Equipment & Party Supply Rentals
Invoicing Templates for Catering Equipment & Party Supply Rentals
Invoicing Templates for Catering Equipment & Party Supply Rentals
Whether you’re outfitting weddings, corporate galas, or backyard birthday parties, accurate invoicing is key to a smooth rental business.
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GoInvoice offers a specialized template tailored for companies that rent out event equipment and party essentials.
GoInvoice is one of the few invoicing platforms that offers niche-specific templates for rental businesses.
Unlike generic billing tools, GoInvoice allows for deposits, damages, returns, and add-ons — all in one sleek, client-ready format.
Industry Use Case Overview
Why Invoicing Matters for Party & Rental Services
Why Invoicing Matters for Party & Rental Services
Why Invoicing Matters for Party & Rental Services
Running a party rental business means juggling logistics, inventory, and client expectations. You’re often coordinating:
Delivery and pickup schedules
Rental durations across multiple clients
Damage tracking and security deposits
Add-ons, restocks, or last-minute changes
A generic invoice format just can’t handle this complexity. GoInvoice gives you the structure, flexibility, and automation you need — whether you're supplying a single popcorn machine or outfitting a full banquet.
Free templates
Free templates
Download Ready-to-Use Catering Equipment & Party Supply Rentals Invoice Templates
Download Ready-to-Use Catering Equipment & Party Supply Rentals Invoice Templates
Catering Equipment Rental Fee Invoice
Catering Equipment Rental Fee Invoice
Catering Equipment Rental Fee Invoice
Excel
Word
Party Decorations & Supplies Invoice
Party Decorations & Supplies Invoice
Party Decorations & Supplies Invoice
Excel
Word
Delivery & Pickup Services Invoice
Delivery & Pickup Services Invoice
Delivery & Pickup Services Invoice
Excel
Word
Damage or Replacement Fee Invoice
Damage or Replacement Fee Invoice
Damage or Replacement Fee Invoice
Excel
Word
Event-Specific Rental Package Invoice
Event-Specific Rental Package Invoice
Event-Specific Rental Package Invoice
Excel
Word
Long-Term Rental Discount Invoice
Long-Term Rental Discount Invoice
Long-Term Rental Discount Invoice
Excel
Word
Why Use a Catering & Party Supply Rentals Invoice Template?
Why Use a Catering & Party Supply Rentals Invoice Template?
Clearly Itemize Rentals, Services & Add-ons
From tents and tables to chocolate fountains and helium tanks
Break down rental periods, delivery fees, setup costs, and extras like linens or dishware.
Support Deposits, Refunds & Damage Charges
Track pre-payments, refundable security deposits, and incidentals
Ensure transparency and protect your equipment investment.
Manage One-Day Events or Multi-Day Bookings
Customize for hourly, daily, or weekend-long rentals
Perfect for festivals, multi-day conferences, or large-scale installations.
Impress Clients with Polished, Event-Ready Invoices
Branded, professional formats that reflect your service quality
Add logos, contact info, and links for online payments — all with zero design work.
Clearly Itemize Rentals, Services & Add-ons
From tents and tables to chocolate fountains and helium tanks
Break down rental periods, delivery fees, setup costs, and extras like linens or dishware.
Support Deposits, Refunds & Damage Charges
Track pre-payments, refundable security deposits, and incidentals
Ensure transparency and protect your equipment investment.
Manage One-Day Events or Multi-Day Bookings
Customize for hourly, daily, or weekend-long rentals
Perfect for festivals, multi-day conferences, or large-scale installations.
Impress Clients with Polished, Event-Ready Invoices
Branded, professional formats that reflect your service quality
Add logos, contact info, and links for online payments — all with zero design work.
Clearly Itemize Rentals, Services & Add-ons
From tents and tables to chocolate fountains and helium tanks
Break down rental periods, delivery fees, setup costs, and extras like linens or dishware.
Support Deposits, Refunds & Damage Charges
Track pre-payments, refundable security deposits, and incidentals
Ensure transparency and protect your equipment investment.
Manage One-Day Events or Multi-Day Bookings
Customize for hourly, daily, or weekend-long rentals
Perfect for festivals, multi-day conferences, or large-scale installations.
Impress Clients with Polished, Event-Ready Invoices
Branded, professional formats that reflect your service quality
Add logos, contact info, and links for online payments — all with zero design work.
Clearly Itemize Rentals, Services & Add-ons
From tents and tables to chocolate fountains and helium tanks
Break down rental periods, delivery fees, setup costs, and extras like linens or dishware.
Support Deposits, Refunds & Damage Charges
Track pre-payments, refundable security deposits, and incidentals
Ensure transparency and protect your equipment investment.
Manage One-Day Events or Multi-Day Bookings
Customize for hourly, daily, or weekend-long rentals
Perfect for festivals, multi-day conferences, or large-scale installations.
Impress Clients with Polished, Event-Ready Invoices
Branded, professional formats that reflect your service quality
Add logos, contact info, and links for online payments — all with zero design work.
Clearly Itemize Rentals, Services & Add-ons
From tents and tables to chocolate fountains and helium tanks
Break down rental periods, delivery fees, setup costs, and extras like linens or dishware.
Support Deposits, Refunds & Damage Charges
Track pre-payments, refundable security deposits, and incidentals
Ensure transparency and protect your equipment investment.
Manage One-Day Events or Multi-Day Bookings
Customize for hourly, daily, or weekend-long rentals
Perfect for festivals, multi-day conferences, or large-scale installations.
Impress Clients with Polished, Event-Ready Invoices
Branded, professional formats that reflect your service quality
Add logos, contact info, and links for online payments — all with zero design work.
Step-by-Step
How to Create a Party Rental Invoice in Minutes
How to Create a Party Rental Invoice in Minutes
How to Create a Party Rental Invoice in Minutes
Add Client & Event Info
Add Client & Event Info
Include the customer’s name, event type, venue address, rental dates, and contact details.
List Rentals, Services & Terms
List Rentals, Services & Terms
Break down all items — chairs, tents, décor, delivery, setup — and add deposit or damage clauses.
Send & Automate
Send & Automate
Send your branded invoice, schedule auto-reminders, and let GoInvoice track payments in the background.
Real-World Example
How PartyNexus Scales Events With Streamlined Invoicing
How PartyNexus Scales Events With Streamlined Invoicing
How PartyNexus Scales Events With Streamlined Invoicing
PartyNexus is a growing rental service in Austin, TX, offering full-scale event packages — from bounce houses and banquet seating to fog machines and photo booths.
With GoInvoice, they easily manage deposits, delivery zones, and return windows across hundreds of clients per month. Their staff saves hours in follow-ups, and clients love the clarity.
Invoicing Templates for Corporate Hospitality & VIP Event Services
Invoicing Templates for Corporate Hospitality & VIP Event Services
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Invoicing Templates for Art & Culture Festival Planners
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Invoicing Templates for Food Truck Catering & Pop-Up Events
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Invoicing Templates for Outdoor Adventure & Camping Event Planners
Invoicing Templates for Outdoor Adventure & Camping Event Planners
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Invoicing Templates for Culinary Workshops & Cooking Demonstrations
Invoicing Templates for Culinary Workshops & Cooking Demonstrations
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Invoicing Templates for Graduation & Prom Event Coordinators
Invoicing Templates for Graduation & Prom Event Coordinators
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Invoicing Templates for Convention Center Management
Invoicing Templates for Convention Center Management
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Invoicing Templates for Event Insurance Brokers
Invoicing Templates for Event Insurance Brokers
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Invoicing Templates for Live Streaming & Virtual Production Services
Invoicing Templates for Live Streaming & Virtual Production Services
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Invoicing Templates for Destination Management Companies
Invoicing Templates for Destination Management Companies
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Invoicing Templates for Hotel & Resort Event Consultants
Invoicing Templates for Hotel & Resort Event Consultants
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Invoicing Templates for Hospitality Staffing Agencies
Invoicing Templates for Hospitality Staffing Agencies
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Invoicing Templates for Wine Tasting & Sommelier Services
Invoicing Templates for Wine Tasting & Sommelier Services
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Invoicing Templates for Menu Planning & Catering Consultants
Invoicing Templates for Menu Planning & Catering Consultants
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Invoicing Templates for Event Branding & Marketing Firms
Invoicing Templates for Event Branding & Marketing Firms
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Invoicing Templates for Party Entertainers (Magicians, Clowns)
Invoicing Templates for Party Entertainers (Magicians, Clowns)
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Invoicing Templates for Wedding Officiants & Celebrants
Invoicing Templates for Wedding Officiants & Celebrants
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Invoicing Templates for AV & Lighting Technicians
Invoicing Templates for AV & Lighting Technicians
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Invoicing Templates for Ticket Brokers & Event Registration Services
Invoicing Templates for Ticket Brokers & Event Registration Services
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Invoicing Templates for Virtual Event Hosts & Webinar Organizers
Invoicing Templates for Virtual Event Hosts & Webinar Organizers
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Invoicing Templates for Themed Event & Cultural Festival Planners
Invoicing Templates for Themed Event & Cultural Festival Planners
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Invoicing Templates for Henna & Mehndi Artists (Event Services)
Invoicing Templates for Henna & Mehndi Artists (Event Services)
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Invoicing Templates for Carriage & Limo Rentals for Events
Invoicing Templates for Carriage & Limo Rentals for Events
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Invoicing Templates for Firework Display Coordinators
Invoicing Templates for Firework Display Coordinators
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Invoicing Templates for Balloon Decor & Party Stylists
Invoicing Templates for Balloon Decor & Party Stylists
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Invoicing Templates for Wedding Cake Bakers & Custom Desserts
Invoicing Templates for Wedding Cake Bakers & Custom Desserts
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Invoicing Templates for Sports Event Organizers & Tournament Planners
Invoicing Templates for Sports Event Organizers & Tournament Planners
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Invoicing Templates for Concert Promoters & Live Music Venues
Invoicing Templates for Concert Promoters & Live Music Venues
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Invoicing Templates for Corporate Retreat & Team-Building Facilitators
Invoicing Templates for Corporate Retreat & Team-Building Facilitators
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Invoicing Templates for Destination Wedding Planners
Invoicing Templates for Destination Wedding Planners
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Invoicing Templates for Luxury Villa & Chalet Rentals
Invoicing Templates for Luxury Villa & Chalet Rentals
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Invoicing Templates for Airbnb Hosts & Short-Term Rentals
Invoicing Templates for Airbnb Hosts & Short-Term Rentals
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Invoicing Templates for Vacation Rental Managers
Invoicing Templates for Vacation Rental Managers
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Invoicing Templates for Cruise & Yacht Charter Services
Invoicing Templates for Cruise & Yacht Charter Services
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Invoicing Templates for Travel Agents & Tour Operators
Invoicing Templates for Travel Agents & Tour Operators
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Invoicing Templates for Photo Booth Rental Companies
Invoicing Templates for Photo Booth Rental Companies
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Invoicing Templates for Bartending & Beverage Services
Invoicing Templates for Bartending & Beverage Services
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Invoicing Templates for Event Staffing & Security Services
Invoicing Templates for Event Staffing & Security Services
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Invoicing Templates for Banquet Halls & Reception Centers
Invoicing Templates for Banquet Halls & Reception Centers
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Invoicing Templates for Festival & Fair Organizers
Invoicing Templates for Festival & Fair Organizers
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Invoicing Templates for Conference & Tradeshow Management
Invoicing Templates for Conference & Tradeshow Management
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Invoicing Templates for Children’s Party & Birthday Organizers
Invoicing Templates for Children’s Party & Birthday Organizers
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Invoicing Templates for Corporate Event Planning Agencies
Invoicing Templates for Corporate Event Planning Agencies
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Invoicing Templates for DJs & Entertainment Services
Invoicing Templates for DJs & Entertainment Services
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Invoicing Templates for Event Venue Rentals
Invoicing Templates for Event Venue Rentals
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Invoicing Templates for Florists & Floral Designers
Invoicing Templates for Florists & Floral Designers
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Invoicing Templates for Wedding Planners & Coordinators
Invoicing Templates for Wedding Planners & Coordinators
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Invoicing Templates for Catering Services & Personal Chefs
Invoicing Templates for Catering Services & Personal Chefs
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FAQ’s
Frequently Asked Questions
Frequently Asked Questions
Can I list both rental items and service staff on the same invoice?
Can I list both rental items and service staff on the same invoice?
Can I set a security deposit or late return fee?
Can I set a security deposit or late return fee?
Do you support recurring invoices for long-term rentals?
Do you support recurring invoices for long-term rentals?
Can I attach rental agreements or delivery receipts?
Can I attach rental agreements or delivery receipts?
🚀 Ready to Bill Like a Pro?
🚀 Ready to Bill Like a Pro?
🚀 Start Invoicing Like a Pro
No more spreadsheets or confusing formats.
✔️ Use a dedicated invoice template made for event rental businesses
✔️ Customize for each event or client
✔️ Send, follow up, and get paid — faster
👉 Try GoInvoice’s free Catering & Party Supply Rental Invoice Template today. It’s built for your industry — and built to get you paid.
Happy Users
Real Feedback. Real Results.
Trusted by 100+ happy clients, powering over $250M+ in invoicing.
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Happy Users
$0+
$0+
Invoices generated
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Average Rating
"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer
Happy Users
Real Feedback. Real Results.
Trusted by 100+ happy clients, powering over $250M+ in invoicing.
0+
0+
Happy Users
$0+
$0+
Invoices generated
0.0
0.0
Average Rating
"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer
Happy Users
Real Feedback. Real Results.
Trusted by 100+ happy clients, powering over $250M+ in invoicing.
0+
0+
Happy Users
$0+
$0+
Invoices generated
0.0
0.0
Average Rating
"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer
Streamline Your Invoicing Process
Get in touch to explore how GoInvoice can simplify your business finances.
Streamline Your Invoicing Process
Get in touch to explore how GoInvoice can simplify your business finances.