Invoicing Templates for Event Planners & Coordinators

Q: Can I invoice for both one-time events and ongoing planning services?

Yes — GoInvoice supports both event-specific invoicing and recurring billing for ongoing planning engagements.

Q: Can I include event timelines or vendor agreements with my invoices?

Absolutely. Upload event timelines, vendor agreements, and any related documents directly with your invoice.

Q: Can I set up recurring billing for clients with multiple events or long-term projects?

Yes — GoInvoice allows you to set up recurring invoices for clients requiring multiple events or long-term planning contracts.

Q: Is GoInvoice suitable for both solo event planners and large event planning teams?

Yes — GoInvoice works for both independent planners and larger teams handling multiple events.

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#1 Invoicing Software for Small Businesses

Invoicing Templates for Event Planners & Coordinators

As an event planner or coordinator, you make every event unique and seamless, from corporate conferences to private parties. Whether you're managing logistics, overseeing vendors, or organizing intricate timelines, your work requires detail and precision — and your invoices should match that professionalism.

Loved by 100k+ business owners and finance teams across the globe.

Loved by 100k+ business owners

Start Using Template

Create Invoice Now

Built to Earn
Your Trust

Proven. Trusted. Scalable.

GoInvoice offers an easy-to-use, client-friendly invoice template designed specifically for event planners and coordinators. Bill effortlessly for event planning, vendor coordination, venue management, logistics, and post-event services — all in one clear, professional format that makes your billing as organized as your events.

“You create unforgettable experiences — GoInvoice makes your billing just as seamless.”

Industry Use Case Overview

Why Invoicing Matters for Event Planners & Coordinators

Event planning involves multiple services and phases that need precise tracking:

Event consultations and planning sessions
Venue selection, vendor coordination, and budget management
Timeline creation, day-of coordination, and logistics
Event production, set-up, and tear-down services
Post-event services, including feedback collection and reporting
Project-based pricing, hourly work, or milestone-based billing

GoInvoice helps you itemize each task and ensure clear communication with clients about what they’re paying for, making your billing as professional and smooth as the events you organize.

Free templates

Download Ready-to-Use Event Planners & Coordinators Invoice Templates

Event Planning Fee Invoice

PDF

Excel

Word

Venue Coordination Invoice

PDF

Excel

Word

Vendor Management Invoice

PDF

Excel

Word

Event Décor Services Invoice

PDF

Excel

Word

Day-of Coordination Invoice

PDF

Excel

Word

Full-Service Event Management Invoice

PDF

Excel

Word

Why Use an Event Planner Invoice Template?

Bill Per Event, Hour, or Project Phase

Flexible pricing options

Charge for event planning, hourly coordination, or specific event phases like setup or vendor management.

Include Planning, Coordination & Logistics

Reflect the full scope of your services

Itemize services like event design, vendor coordination, and logistics.

Track Recurring Clients & Long-Term Projects

Ideal for corporate clients or ongoing event planning

Set up recurring invoices for clients with multiple events or ongoing planning needs.

Attach Contracts, Timelines & Vendor Agreements

Ensure full transparency

Upload vendor contracts, event timelines, or agreements alongside your invoice.

Bill Per Event, Hour, or Project Phase
Flexible pricing options
Charge for event planning, hourly coordination, or specific event phases like setup or vendor management.
Include Planning, Coordination & Logistics
Reflect the full scope of your services
Itemize services like event design, vendor coordination, and logistics.
Track Recurring Clients & Long-Term Projects
Ideal for corporate clients or ongoing event planning
Set up recurring invoices for clients with multiple events or ongoing planning needs.
Attach Contracts, Timelines & Vendor Agreements
Ensure full transparency
Upload vendor contracts, event timelines, or agreements alongside your invoice.
Bill Per Event, Hour, or Project Phase
Flexible pricing options
Charge for event planning, hourly coordination, or specific event phases like setup or vendor management.
Include Planning, Coordination & Logistics
Reflect the full scope of your services
Itemize services like event design, vendor coordination, and logistics.
Track Recurring Clients & Long-Term Projects
Ideal for corporate clients or ongoing event planning
Set up recurring invoices for clients with multiple events or ongoing planning needs.
Attach Contracts, Timelines & Vendor Agreements
Ensure full transparency
Upload vendor contracts, event timelines, or agreements alongside your invoice.
Bill Per Event, Hour, or Project Phase
Flexible pricing options
Charge for event planning, hourly coordination, or specific event phases like setup or vendor management.
Include Planning, Coordination & Logistics
Reflect the full scope of your services
Itemize services like event design, vendor coordination, and logistics.
Track Recurring Clients & Long-Term Projects
Ideal for corporate clients or ongoing event planning
Set up recurring invoices for clients with multiple events or ongoing planning needs.
Attach Contracts, Timelines & Vendor Agreements
Ensure full transparency
Upload vendor contracts, event timelines, or agreements alongside your invoice.
Bill Per Event, Hour, or Project Phase
Flexible pricing options
Charge for event planning, hourly coordination, or specific event phases like setup or vendor management.
Include Planning, Coordination & Logistics
Reflect the full scope of your services
Itemize services like event design, vendor coordination, and logistics.
Track Recurring Clients & Long-Term Projects
Ideal for corporate clients or ongoing event planning
Set up recurring invoices for clients with multiple events or ongoing planning needs.
Attach Contracts, Timelines & Vendor Agreements
Ensure full transparency
Upload vendor contracts, event timelines, or agreements alongside your invoice.

Step-by-Step

How to Create an Event Planner & Coordinator Invoice in 3 Easy Steps

Enter Client & Event Details

Include client name, event description (e.g., “Corporate Conference Planning – May 2025”), and service dates.

List Services, Time & Deliverables

Break down planning time, vendor management hours, logistics coordination, and event production services.

Attach Documents & Send Professionally

Upload event contracts, timelines, or vendor agreements — then send via GoInvoice with professional formatting and automated reminders.

Real-World Example

Perfect Events. Effortless Billing.

Business: EventMasters Planning
Type: Full-service event planning for corporate and private clients
Use Case:
“We organize everything from corporate conferences to weddings. GoInvoice helps us break down our services by phase, invoice for hours spent on vendor coordination, and attach all event-related documents. It’s seamless and professional.”

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FAQ’s

Frequently Asked Questions

Can I invoice for both one-time events and ongoing planning services?

Can I include event timelines or vendor agreements with my invoices?

Can I set up recurring billing for clients with multiple events or long-term projects?

Is GoInvoice suitable for both solo event planners and large event planning teams?

🚀 Ready to Bill Like a Pro?

🧾 Create Exceptional Events. Simplify Your Billing.

✔️ Built for event planners, coordinators & event production teams
✔️ Tracks consultations, logistics, vendor coordination, and event management
✔️ Helps you get paid on time with clear, organized invoices

👉 Try GoInvoice’s Event Planner & Coordinator Invoice Template — and streamline your invoicing while organizing unforgettable events.

Start Using Template

Create Invoice Now

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

Happy Users

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Invoices generated

0.0

Average Rating

Start Free Trial

See How It Works

"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

Happy Users

$0+

Invoices generated

0.0

Average Rating

Start Free Trial

See How It Works

"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

Happy Users

$0+

Invoices generated

0.0

Average Rating

Start Free Trial

See How It Works

"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer

Streamline Your Invoicing Process

Get in touch to explore how GoInvoice can simplify your business finances.

Get Started

FAQ'S

Pricing

Disclaimer

Cookie Policy

Refund Policy

Streamline Your Invoicing Process

Get in touch to explore how GoInvoice can simplify your business finances.

Get Started

FAQ'S

Pricing

Disclaimer

Cookie Policy

Refund Policy

Invoicing Templates for Event Planners & Coordinators

Invoicing Templates for Event Planners & Coordinators

Invoicing Templates for Event Planners & Coordinators

Built to EarnYour Trust

Proven. Trusted. Scalable.

Industry Use Case Overview

Why Invoicing Matters for Event Planners & Coordinators

Why Invoicing Matters for Event Planners & Coordinators

Why Invoicing Matters for Event Planners & Coordinators

Download Ready-to-Use Event Planners & Coordinators Invoice Templates

Download Ready-to-Use Event Planners & Coordinators Invoice Templates

Event Planning Fee Invoice

Event Planning Fee Invoice

Event Planning Fee Invoice

PDF

Excel

Word

Venue Coordination Invoice

Venue Coordination Invoice

Venue Coordination Invoice

PDF

Excel

Word

Vendor Management Invoice

Vendor Management Invoice

Vendor Management Invoice

PDF

Excel

Word

Event Décor Services Invoice

Event Décor Services Invoice

Event Décor Services Invoice

PDF

Excel

Word

Day-of Coordination Invoice

Day-of Coordination Invoice

Day-of Coordination Invoice

PDF

Excel

Word

Full-Service Event Management Invoice

Full-Service Event Management Invoice

Full-Service Event Management Invoice

PDF

Excel

Word

Why Use an Event Planner Invoice Template?

Why Use an Event Planner Invoice Template?

Bill Per Event, Hour, or Project Phase

Flexible pricing options

Include Planning, Coordination & Logistics

Reflect the full scope of your services

Track Recurring Clients & Long-Term Projects

Ideal for corporate clients or ongoing event planning

Attach Contracts, Timelines & Vendor Agreements

Ensure full transparency

Bill Per Event, Hour, or Project Phase

Flexible pricing options

Include Planning, Coordination & Logistics

Reflect the full scope of your services

Track Recurring Clients & Long-Term Projects

Ideal for corporate clients or ongoing event planning

Attach Contracts, Timelines & Vendor Agreements

Ensure full transparency

How to Create an Event Planner & Coordinator Invoice in 3 Easy Steps

How to Create an Event Planner & Coordinator Invoice in 3 Easy Steps

How to Create an Event Planner & Coordinator Invoice in 3 Easy Steps

Enter Client & Event Details

Enter Client & Event Details

List Services, Time & Deliverables

List Services, Time & Deliverables

Attach Documents & Send Professionally

Attach Documents & Send Professionally

Perfect Events. Effortless Billing.

Perfect Events. Effortless Billing.

Perfect Events. Effortless Billing.

Invoicing Templates for Outsourced CFO & Financial Controller Services

Invoicing Templates for Outsourced CFO & Financial Controller Services

Invoicing Templates for Franchise Consultants

Built to Earn
Your Trust