Invoicing Templates for Food Truck Catering & Pop-Up Events

Q: Can I bill per person for catering events?

Yes — use per-head pricing or flat packages, with optional menu details per line.

Q: What about festivals or multi-day events?

Absolutely. You can invoice per day, per location, or as a single consolidated invoice.

Q: Can I add deposits and track balances?

Yes. Clearly show what’s paid and what’s due, including dates and amounts.

Q: Can I include my menu or service schedule?

Yes — upload your PDF menu, time slots, or staff requirements with the invoice.

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#1 Invoicing Software for Small Businesses

Invoicing Templates for Food Truck Catering & Pop-Up Events

Running a food truck or mobile catering service means juggling menus, locations, and hungry crowds — but your invoicing should be the easiest part of your day. GoInvoice offers a clean, purpose-built invoice template designed for the fast-paced world of food trucks, street vendors, and pop-up kitchens.

Loved by 100k+ business owners and finance teams across the globe.

Loved by 100k+ business owners

Start Using Template

Create Invoice Now

Built to Earn
Your Trust

Proven. Trusted. Scalable.

GoInvoice is one of the few invoicing tools that truly understands mobile F&B operations.
Whether you're catering a private party, vending at a street fair, or setting up at a corporate pop-up — this template helps you bill clearly and professionally.

Industry Use Case Overview

Why Invoicing Matters for Mobile Food Businesses

Between setup, prep, and service, there's little time left for admin. But a solid invoice helps you:

Track custom catering requests and per-head pricing
Bill for travel, setup fees, and generator usage
Manage pre-paid events, deposits, and outstanding balances
Add notes for menu variations, dietary adjustments, or timing slots
Keep taxes, permits, and delivery charges organized

Whether you’re slinging tacos at a brewery or serving sliders at a wedding, GoInvoice helps keep your cash flow hot and your records clean.

Free templates

Download Ready-to-Use Food Truck Catering & Pop-Up Events Invoice Templates

Food Truck Rental Fee Invoice

PDF

Excel

Word

Menu Customization & Preparation Fee Invoice

Menu Customization & Preparation Fee Invoice

PDF

Excel

Word

Venue Licensing & Permits Fee Invoice

PDF

Excel

Word

Staff Coordination & Service Fee Invoice

Staff Coordination & Service Fee Invoice

PDF

Excel

Word

Post-Event Cleanup & Disposal Fee Invoice

Post-Event Cleanup & Disposal Fee Invoice

PDF

Excel

Word

Special Dietary Requests & Custom Orders Invoice

Special Dietary Requests & Custom Orders Invoice

PDF

Excel

Word

Why Use a Food Truck Invoice Template?

Bill Per-Item or Per-Head for Catering Gigs

Flexible for Any Event Size

List menu items sold à la carte or charge a flat rate per guest/package.

Include Setup Fees, Travel, or Equipment Rentals

Account for All Operational Costs

Break down charges for transport, gas, generators, table rentals, or signage.

Add Dietary Notes or Custom Requests

Tailored for Guest Needs

Perfect for events with vegan, gluten-free, or allergy-based modifications.

Track Deposits and Event-Day Balances

Streamline Payment Collection

Split billing between an upfront deposit and a post-event final amount; attach menu PDFs or event schedules for clarity.

Bill Per-Item or Per-Head for Catering Gigs
Flexible for Any Event Size
List menu items sold à la carte or charge a flat rate per guest/package.
Include Setup Fees, Travel, or Equipment Rentals
Account for All Operational Costs
Break down charges for transport, gas, generators, table rentals, or signage.
Add Dietary Notes or Custom Requests
Tailored for Guest Needs
Perfect for events with vegan, gluten-free, or allergy-based modifications.
Track Deposits and Event-Day Balances
Streamline Payment Collection
Split billing between an upfront deposit and a post-event final amount; attach menu PDFs or event schedules for clarity.
Bill Per-Item or Per-Head for Catering Gigs
Flexible for Any Event Size
List menu items sold à la carte or charge a flat rate per guest/package.
Include Setup Fees, Travel, or Equipment Rentals
Account for All Operational Costs
Break down charges for transport, gas, generators, table rentals, or signage.
Add Dietary Notes or Custom Requests
Tailored for Guest Needs
Perfect for events with vegan, gluten-free, or allergy-based modifications.
Track Deposits and Event-Day Balances
Streamline Payment Collection
Split billing between an upfront deposit and a post-event final amount; attach menu PDFs or event schedules for clarity.
Bill Per-Item or Per-Head for Catering Gigs
Flexible for Any Event Size
List menu items sold à la carte or charge a flat rate per guest/package.
Include Setup Fees, Travel, or Equipment Rentals
Account for All Operational Costs
Break down charges for transport, gas, generators, table rentals, or signage.
Add Dietary Notes or Custom Requests
Tailored for Guest Needs
Perfect for events with vegan, gluten-free, or allergy-based modifications.
Track Deposits and Event-Day Balances
Streamline Payment Collection
Split billing between an upfront deposit and a post-event final amount; attach menu PDFs or event schedules for clarity.
Bill Per-Item or Per-Head for Catering Gigs
Flexible for Any Event Size
List menu items sold à la carte or charge a flat rate per guest/package.
Include Setup Fees, Travel, or Equipment Rentals
Account for All Operational Costs
Break down charges for transport, gas, generators, table rentals, or signage.
Add Dietary Notes or Custom Requests
Tailored for Guest Needs
Perfect for events with vegan, gluten-free, or allergy-based modifications.
Track Deposits and Event-Day Balances
Streamline Payment Collection
Split billing between an upfront deposit and a post-event final amount; attach menu PDFs or event schedules for clarity.

Step-by-Step

How to Create a Food Truck Invoice in 3 Steps

Step 1

Add client name, event date, and location

Step 2

List menu items, guest count, setup fees, and any add-ons

Step 3

Include travel, taxes, deposits — and send instantly via GoInvoice

Real-World Example

Flexible Invoicing for Every Flavor and Event

Business: Big Wheels BBQ
Type: Southern-style food truck + event catering
Use Case:
“We cater 20–30 events a month, and every one’s different. GoInvoice helps us bill for travel, special requests, and add-ons like extra sauces or servers. We also attach our menu and event run sheet — clients love the clarity, and we get paid on time.”

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FAQ’s

Frequently Asked Questions

Can I bill per person for catering events?

What about festivals or multi-day events?

Can I add deposits and track balances?

Can I include my menu or service schedule?

🚀 Ready to Bill Like a Pro?

🔥 Ready to Serve Up Cleaner Invoicing?

✔️ Bill confidently for every dish, mile, and moment
✔️ Attach menus, time slots, and prep details with ease
✔️ Impress clients and get paid faster with polished invoices

👉 Try GoInvoice’s free food truck and catering invoice template today — and cook up a better business workflow.

Start Using Template

Create Invoice Now

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

Happy Users

$0+

Invoices generated

0.0

Average Rating

Start Free Trial

See How It Works

"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

Happy Users

$0+

Invoices generated

0.0

Average Rating

Start Free Trial

See How It Works

"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

Happy Users

$0+

Invoices generated

0.0

Average Rating

Start Free Trial

See How It Works

"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer

Streamline Your Invoicing Process

Get in touch to explore how GoInvoice can simplify your business finances.

Get Started

FAQ'S

Pricing

Disclaimer

Cookie Policy

Refund Policy

Streamline Your Invoicing Process

Get in touch to explore how GoInvoice can simplify your business finances.

Get Started

FAQ'S

Pricing

Disclaimer

Cookie Policy

Refund Policy

Invoicing Templates for Food Truck Catering & Pop-Up Events

Invoicing Templates for Food Truck Catering & Pop-Up Events

Invoicing Templates for Food Truck Catering & Pop-Up Events

Built to EarnYour Trust

Proven. Trusted. Scalable.

Industry Use Case Overview

Why Invoicing Matters for Mobile Food Businesses

Why Invoicing Matters for Mobile Food Businesses

Why Invoicing Matters for Mobile Food Businesses

Download Ready-to-Use Food Truck Catering & Pop-Up Events Invoice Templates

Download Ready-to-Use Food Truck Catering & Pop-Up Events Invoice Templates

Food Truck Rental Fee Invoice

Food Truck Rental Fee Invoice

Food Truck Rental Fee Invoice

PDF

Excel

Word

Menu Customization & Preparation Fee Invoice

Menu Customization & Preparation Fee Invoice

Menu Customization & Preparation Fee Invoice

PDF

Excel

Word

Venue Licensing & Permits Fee Invoice

Venue Licensing & Permits Fee Invoice

Venue Licensing & Permits Fee Invoice

PDF

Excel

Word

Staff Coordination & Service Fee Invoice

Staff Coordination & Service Fee Invoice

Staff Coordination & Service Fee Invoice

PDF

Excel

Word

Post-Event Cleanup & Disposal Fee Invoice

Post-Event Cleanup & Disposal Fee Invoice

Post-Event Cleanup & Disposal Fee Invoice

PDF

Excel

Word

Special Dietary Requests & Custom Orders Invoice

Special Dietary Requests & Custom Orders Invoice

Special Dietary Requests & Custom Orders Invoice

PDF

Excel

Word

Why Use a Food Truck Invoice Template?

Why Use a Food Truck Invoice Template?

Bill Per-Item or Per-Head for Catering Gigs

Flexible for Any Event Size

Include Setup Fees, Travel, or Equipment Rentals

Account for All Operational Costs

Add Dietary Notes or Custom Requests

Tailored for Guest Needs

Track Deposits and Event-Day Balances

Streamline Payment Collection

Bill Per-Item or Per-Head for Catering Gigs

Flexible for Any Event Size

Include Setup Fees, Travel, or Equipment Rentals

Account for All Operational Costs

Add Dietary Notes or Custom Requests

Tailored for Guest Needs

Track Deposits and Event-Day Balances

Streamline Payment Collection

How to Create a Food Truck Invoice in 3 Steps

How to Create a Food Truck Invoice in 3 Steps

How to Create a Food Truck Invoice in 3 Steps

Step 1

Step 1

Step 2

Step 2

Step 3

Step 3

Flexible Invoicing for Every Flavor and Event

Flexible Invoicing for Every Flavor and Event

Flexible Invoicing for Every Flavor and Event

Invoicing Templates for Corporate Hospitality & VIP Event Services

Invoicing Templates for Corporate Hospitality & VIP Event Services

Invoicing Templates for Art & Culture Festival Planners

Built to Earn
Your Trust