Invoicing Templates for Vacation Rental Managers
Invoicing Templates for Vacation Rental Managers
Invoicing Templates for Vacation Rental Managers
Whether you manage a single beach house or a portfolio of Airbnb properties, invoicing doesn’t need to be complicated.
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GoInvoice offers a free vacation rental manager invoice template that’s tailored to your needs — from cleaning fees to guest add-ons.
GoInvoice is one of the few invoicing tools designed with short-term rental professionals in mind, offering flexible line items, recurring billing, and client communication tools built for the hospitality hustle.
Industry Use Case Overview
Why Invoicing Matters for Vacation Rental Managers
Why Invoicing Matters for Vacation Rental Managers
Why Invoicing Matters for Vacation Rental Managers
Vacation rental pros juggle more than just bookings. You’re dealing with:
Cleaning turnarounds, maintenance visits, and staging
Extra guest fees, pet charges, and weekend surcharges
Owner statements and third-party vendor payouts
Multiple properties with varying nightly rates and terms
A generic invoice can miss key revenue opportunities or confuse clients.
GoInvoice keeps it clear, branded, and fully traceable.
Free templates
Free templates
Download Ready-to-Use Vacation Rental Managers Invoice Templates
Download Ready-to-Use Vacation Rental Managers Invoice Templates
Property Rental Management Fee Invoice
Property Rental Management Fee Invoice
Property Rental Management Fee Invoice
Excel
Word
Guest Cleaning Service Invoice
Guest Cleaning Service Invoice
Guest Cleaning Service Invoice
Excel
Word
Property Maintenance & Repairs Invoice
Property Maintenance & Repairs Invoice
Property Maintenance & Repairs Invoice
Excel
Word
Key Delivery & Guest Support Invoice
Key Delivery & Guest Support Invoice
Key Delivery & Guest Support Invoice
Excel
Word
Seasonal Rental Adjustment Invoice
Seasonal Rental Adjustment Invoice
Seasonal Rental Adjustment Invoice
Excel
Word
Utility & Service Charge Invoice
Utility & Service Charge Invoice
Utility & Service Charge Invoice
Excel
Word
Why Use a Vacation Rental Managers Invoice Template?
Why Use a Vacation Rental Managers Invoice Template?
Capture All Fees in One Place
Ensure complete transparency for property owners and clients.
Add nightly rates, cleaning, pet fees, linen rentals, or early check-in charges.
Manage Multi-Property Portfolios with Ease
Ideal for STR managers overseeing multiple homes or units.
Bill per property, per guest, or per service — all in one template.
Automate Monthly Owner Statements
Saves time during busy turnover weeks.
Create scheduled, recurring invoices to simplify payouts and financial reporting.
Include Notes, Agreements, or Guest Info
GoInvoice helps you stay organized and legally covered.
Attach rental agreements, damage reports, or special instructions.
Capture All Fees in One Place
Ensure complete transparency for property owners and clients.
Add nightly rates, cleaning, pet fees, linen rentals, or early check-in charges.
Manage Multi-Property Portfolios with Ease
Ideal for STR managers overseeing multiple homes or units.
Bill per property, per guest, or per service — all in one template.
Automate Monthly Owner Statements
Saves time during busy turnover weeks.
Create scheduled, recurring invoices to simplify payouts and financial reporting.
Include Notes, Agreements, or Guest Info
GoInvoice helps you stay organized and legally covered.
Attach rental agreements, damage reports, or special instructions.
Capture All Fees in One Place
Ensure complete transparency for property owners and clients.
Add nightly rates, cleaning, pet fees, linen rentals, or early check-in charges.
Manage Multi-Property Portfolios with Ease
Ideal for STR managers overseeing multiple homes or units.
Bill per property, per guest, or per service — all in one template.
Automate Monthly Owner Statements
Saves time during busy turnover weeks.
Create scheduled, recurring invoices to simplify payouts and financial reporting.
Include Notes, Agreements, or Guest Info
GoInvoice helps you stay organized and legally covered.
Attach rental agreements, damage reports, or special instructions.
Capture All Fees in One Place
Ensure complete transparency for property owners and clients.
Add nightly rates, cleaning, pet fees, linen rentals, or early check-in charges.
Manage Multi-Property Portfolios with Ease
Ideal for STR managers overseeing multiple homes or units.
Bill per property, per guest, or per service — all in one template.
Automate Monthly Owner Statements
Saves time during busy turnover weeks.
Create scheduled, recurring invoices to simplify payouts and financial reporting.
Include Notes, Agreements, or Guest Info
GoInvoice helps you stay organized and legally covered.
Attach rental agreements, damage reports, or special instructions.
Capture All Fees in One Place
Ensure complete transparency for property owners and clients.
Add nightly rates, cleaning, pet fees, linen rentals, or early check-in charges.
Manage Multi-Property Portfolios with Ease
Ideal for STR managers overseeing multiple homes or units.
Bill per property, per guest, or per service — all in one template.
Automate Monthly Owner Statements
Saves time during busy turnover weeks.
Create scheduled, recurring invoices to simplify payouts and financial reporting.
Include Notes, Agreements, or Guest Info
GoInvoice helps you stay organized and legally covered.
Attach rental agreements, damage reports, or special instructions.
Step-by-Step
How to Create a Vacation Rental Invoice in 3 Easy Steps
How to Create a Vacation Rental Invoice in 3 Easy Steps
How to Create a Vacation Rental Invoice in 3 Easy Steps
Add Client or Property Owner Details
Add Client or Property Owner Details
Include your business name, the client’s info, and the rental property address.
List Services & Stay Details
List Services & Stay Details
Include nightly charges, cleaning, add-ons like parking or pet fees, and taxes.
Set Due Dates & Attach Files
Set Due Dates & Attach Files
Add terms, upload signed rental agreements, and send your branded invoice.
Real-World Example
How Sunstay STR Simplifies Billing
How Sunstay STR Simplifies Billing
How Sunstay STR Simplifies Billing
Sunstay STR manages 12 beach and lakefront vacation rentals in Florida.
Each month, they invoice property owners for cleaning, repairs, and guest fees — attaching receipts and notes as needed.
With GoInvoice, they save 8+ hours a week, send owner statements automatically, and keep guest fee tracking crystal-clear.
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FAQ’s
Frequently Asked Questions
Frequently Asked Questions
Can I invoice for multiple properties in one invoice?
Can I invoice for multiple properties in one invoice?
Can I include fees like cleaning or pet charges?
Can I include fees like cleaning or pet charges?
Is this suitable for Airbnb co-hosts or STR agencies?
Is this suitable for Airbnb co-hosts or STR agencies?
Can I automate monthly statements for owners?
Can I automate monthly statements for owners?
🚀 Ready to Bill Like a Pro?
🚀 Ready to Bill Like a Pro?
🧳 Start Invoicing Like a Pro Vacation Manager
Say goodbye to messy spreadsheets and untracked fees.
✔️ Bill across properties, fees, and services in one invoice
✔️ Keep owners and clients informed with clean records
✔️ Get paid faster, with less follow-up
👉 Try GoInvoice’s free vacation rental manager invoice template today — the smart way to manage STR billing.
Happy Users
Real Feedback. Real Results.
Trusted by 100+ happy clients, powering over $250M+ in invoicing.
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Happy Users
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Invoices generated
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Average Rating
"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer
Happy Users
Real Feedback. Real Results.
Trusted by 100+ happy clients, powering over $250M+ in invoicing.
0+
0+
Happy Users
$0+
$0+
Invoices generated
0.0
0.0
Average Rating
"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer
Happy Users
Real Feedback. Real Results.
Trusted by 100+ happy clients, powering over $250M+ in invoicing.
0+
0+
Happy Users
$0+
$0+
Invoices generated
0.0
0.0
Average Rating
"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer
Streamline Your Invoicing Process
Get in touch to explore how GoInvoice can simplify your business finances.
Streamline Your Invoicing Process
Get in touch to explore how GoInvoice can simplify your business finances.