Invoicing Templates for Nanny & Childcare Providers

Q: Can I invoice for variable hours each week?

Yes — you can customize billing by day, week, or hour with ease.

Q: Can I include overnights, errands, or sick day coverage?

Absolutely. Add any duty or extra service as a line item.

Q: Can I track reimbursements or mileage?

Yes — list supply costs or travel with notes and receipts.

Q: Can I attach shift logs or notes for parents?

Yes — upload PDFs, care reports, or custom messages with every invoice.

GoInvoice.io

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GoInvoice.io

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#1 Invoicing Software for Small Businesses

Invoicing Templates for Nanny & Childcare Providers

Caring for children is one of the most trusted and time-sensitive services a family can hire — and your invoices should reflect the same professionalism and care as the service you provide.

Loved by 100k+ business owners and finance teams across the globe.

Loved by 100k+ business owners

Start Using Template

Create Invoice Now

Built to Earn
Your Trust

Proven. Trusted. Scalable.

GoInvoice gives nannies and childcare providers a warm, clear invoice template designed to track hours, scheduled shifts, travel time, meals, and even overnight stays. Whether you’re a full-time nanny or a part-time sitter, GoInvoice helps ensure your payments are as consistent and dependable as you are.

“You take care of what matters most — GoInvoice takes care of the billing.”

Industry Use Case Overview

Why Invoicing Matters for Childcare Services

Nanny work is more than clocking in and out:

Full-time or part-time care with variable weekly hours
Scheduled breaks, overtime, and late-night stays
Educational activities, meal prep, and transportation
Holiday rates, weekend coverage, or sick day support
Travel, supplies, or mileage reimbursements
Private pay or family-funded billing with shared custody setups

GoInvoice helps you clearly present the full scope of care — so parents know exactly what they’re paying for.

Free templates

Download Ready-to-Use Nanny & Childcare Providers Invoice Templates

Hourly Babysitting Invoice

PDF

Excel

Word

Weekly Nanny Services

PDF

Excel

Word

After-School Care Invoice

PDF

Excel

Word

Holiday & Overnight Childcare

PDF

Excel

Word

Emergency Babysitting Services

PDF

Excel

Word

Activity-Based Charges (e.g., tutoring)

PDF

Excel

Word

Why Use a Nanny & Childcare Providers Invoice Template?

Bill by Hour, Day, or Fixed Schedule

Adaptable to your routine

Charge for variable hours, weekly blocks, or fixed nanny-share plans.

Include Extra Duties or Special Coverage

Track more than hours

Add overnights, date nights, pet care, errands, or emergency visits as line items.

Add Travel, Supplies, or Reimbursement Costs

No expenses left behind

Include mileage, kids' activity fees, or out-of-pocket grocery runs with receipts.

Attach Shift Logs, Notes, or Parent Communication

Stay transparent

Upload care notes, behavior reports, or daily activity summaries alongside your invoice.

Bill by Hour, Day, or Fixed Schedule
Adaptable to your routine
Charge for variable hours, weekly blocks, or fixed nanny-share plans.
Include Extra Duties or Special Coverage
Track more than hours
Add overnights, date nights, pet care, errands, or emergency visits as line items.
Add Travel, Supplies, or Reimbursement Costs
No expenses left behind
Include mileage, kids' activity fees, or out-of-pocket grocery runs with receipts.
Attach Shift Logs, Notes, or Parent Communication
Stay transparent
Upload care notes, behavior reports, or daily activity summaries alongside your invoice.
Bill by Hour, Day, or Fixed Schedule
Adaptable to your routine
Charge for variable hours, weekly blocks, or fixed nanny-share plans.
Include Extra Duties or Special Coverage
Track more than hours
Add overnights, date nights, pet care, errands, or emergency visits as line items.
Add Travel, Supplies, or Reimbursement Costs
No expenses left behind
Include mileage, kids' activity fees, or out-of-pocket grocery runs with receipts.
Attach Shift Logs, Notes, or Parent Communication
Stay transparent
Upload care notes, behavior reports, or daily activity summaries alongside your invoice.
Bill by Hour, Day, or Fixed Schedule
Adaptable to your routine
Charge for variable hours, weekly blocks, or fixed nanny-share plans.
Include Extra Duties or Special Coverage
Track more than hours
Add overnights, date nights, pet care, errands, or emergency visits as line items.
Add Travel, Supplies, or Reimbursement Costs
No expenses left behind
Include mileage, kids' activity fees, or out-of-pocket grocery runs with receipts.
Attach Shift Logs, Notes, or Parent Communication
Stay transparent
Upload care notes, behavior reports, or daily activity summaries alongside your invoice.
Bill by Hour, Day, or Fixed Schedule
Adaptable to your routine
Charge for variable hours, weekly blocks, or fixed nanny-share plans.
Include Extra Duties or Special Coverage
Track more than hours
Add overnights, date nights, pet care, errands, or emergency visits as line items.
Add Travel, Supplies, or Reimbursement Costs
No expenses left behind
Include mileage, kids' activity fees, or out-of-pocket grocery runs with receipts.
Attach Shift Logs, Notes, or Parent Communication
Stay transparent
Upload care notes, behavior reports, or daily activity summaries alongside your invoice.

Step-by-Step

How to Create a Childcare Invoice with Confidence

Add Family Info & Care Schedule

List child names, days/hours of care, and emergency contact if needed.

Itemize Hours, Extras, and Reimbursements

Break down each week by shifts, overtime, outings, or supplies.

Attach Logs or Notes & Send with Terms

Upload shift logs or activity updates — then send your invoice via GoInvoice with payment reminders.

Real-World Example

Trusted Care. Transparent Billing.

Business: HappyNest Childcare
Type: In-home nanny & sitter placement agency
Use Case:
“We provide full-time and backup care to dozens of families. GoInvoice lets us invoice by shift, apply travel and holiday rates, and include parent notes. Families love the clarity — and we get paid on time, every time.”

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FAQ’s

Frequently Asked Questions

Can I invoice for variable hours each week?

Can I include overnights, errands, or sick day coverage?

Can I track reimbursements or mileage?

Can I attach shift logs or notes for parents?

🚀 Ready to Bill Like a Pro?

🧾 Caregivers Who Count Deserve Invoices That Do Too

✔️ Built for nannies, sitters, and in-home daycare pros
✔️ Supports hourly, weekly, or shared family billing
✔️ Includes extras, logs, and payment reminders

👉 Try GoInvoice’s Nanny & Childcare Provider Invoice Template — and make your care count with clean, clear billing.

Start Using Template

Create Invoice Now

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

Happy Users

$0+

Invoices generated

0.0

Average Rating

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See How It Works

"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

Happy Users

$0+

Invoices generated

0.0

Average Rating

Start Free Trial

See How It Works

"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

Happy Users

$0+

Invoices generated

0.0

Average Rating

Start Free Trial

See How It Works

"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer

Streamline Your Invoicing Process

Get in touch to explore how GoInvoice can simplify your business finances.

Get Started

FAQ'S

Pricing

Disclaimer

Cookie Policy

Refund Policy

Streamline Your Invoicing Process

Get in touch to explore how GoInvoice can simplify your business finances.

Get Started

FAQ'S

Pricing

Disclaimer

Cookie Policy

Refund Policy

Invoicing Templates for Nanny & Childcare Providers

Invoicing Templates for Nanny & Childcare Providers

Invoicing Templates for Nanny & Childcare Providers

Built to EarnYour Trust

Proven. Trusted. Scalable.

Industry Use Case Overview

Why Invoicing Matters for Childcare Services

Why Invoicing Matters for Childcare Services

Why Invoicing Matters for Childcare Services

Download Ready-to-Use Nanny & Childcare Providers Invoice Templates

Download Ready-to-Use Nanny & Childcare Providers Invoice Templates

Hourly Babysitting Invoice

Hourly Babysitting Invoice

Hourly Babysitting Invoice

PDF

Excel

Word

Weekly Nanny Services

Weekly Nanny Services

Weekly Nanny Services

PDF

Excel

Word

After-School Care Invoice

After-School Care Invoice

After-School Care Invoice

PDF

Excel

Word

Holiday & Overnight Childcare

Holiday & Overnight Childcare

Holiday & Overnight Childcare

PDF

Excel

Word

Emergency Babysitting Services

Emergency Babysitting Services

Emergency Babysitting Services

PDF

Excel

Word

Activity-Based Charges (e.g., tutoring)

Activity-Based Charges (e.g., tutoring)

Activity-Based Charges (e.g., tutoring)

PDF

Excel

Word

Why Use a Nanny & Childcare Providers Invoice Template?

Why Use a Nanny & Childcare Providers Invoice Template?

Bill by Hour, Day, or Fixed Schedule

Adaptable to your routine

Include Extra Duties or Special Coverage

Track more than hours

Add Travel, Supplies, or Reimbursement Costs

No expenses left behind

Attach Shift Logs, Notes, or Parent Communication

Stay transparent

Bill by Hour, Day, or Fixed Schedule

Adaptable to your routine

Include Extra Duties or Special Coverage

Track more than hours

Add Travel, Supplies, or Reimbursement Costs

No expenses left behind

Attach Shift Logs, Notes, or Parent Communication

Stay transparent

How to Create a Childcare Invoice with Confidence

How to Create a Childcare Invoice with Confidence

How to Create a Childcare Invoice with Confidence

Add Family Info & Care Schedule

Add Family Info & Care Schedule

Itemize Hours, Extras, and Reimbursements

Itemize Hours, Extras, and Reimbursements

Attach Logs or Notes & Send with Terms

Attach Logs or Notes & Send with Terms

Trusted Care. Transparent Billing.

Trusted Care. Transparent Billing.

Trusted Care. Transparent Billing.

Invoicing Templates for Estate Liquidation & Downsizing Consultants

Invoicing Templates for Estate Liquidation & Downsizing Consultants

Invoicing Templates for Door & Window Screen Repair

Built to Earn
Your Trust