Invoicing Templates for Car Rental & Leasing Agencies

Q: Can I include deposit and refund tracking?

Yes — list deposits as line items and issue adjustments in follow-up invoices.

Q: Can I invoice based on hours, days, or weeks?

Absolutely. Select your preferred rental interval and billing rate.

Q: Can I attach rental agreements or inspection forms?

Yes — upload signed forms or check-in/check-out photos for full transparency.

Q: Will this work for long-term corporate leasing?

Yes — ideal for recurring billing and multi-vehicle contracts.

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#1 Invoicing Software for Small Businesses

Invoicing Templates for Car Rental & Leasing Agencies

Need a professional invoice template that handles vehicle rentals, daily rates, mileage limits, and deposits? GoInvoice provides a free, customizable invoice format built for car rental companies, fleet leasing providers, and long-term vehicle rental agencies. Whether you rent by the hour, day, week, or contract — this template makes billing clear, compliant, and customer-friendly.

Loved by 100k+ business owners and finance teams across the globe.

Loved by 100k+ business owners

Start Using Template

Create Invoice Now

Built to Earn
Your Trust

Proven. Trusted. Scalable.

GoInvoice is one of the only invoicing platforms offering templates tailored for rental and leasing services.
Unlike generic tools like Wave or QuickBooks, GoInvoice supports rental duration tracking, deposit fields, extra charges, and vehicle IDs — all designed for speed and clarity.

You rent vehicles with structure. Your invoicing should reflect that.

Industry Use Case Overview

Why Invoicing Matters for Car Rental & Leasing Businesses

From daily rentals to long-term leases, your invoice should clearly reflect all service details to help customers understand their charges, including daily or hourly rental fees, deposit and refund tracking, insurance or optional add-ons, overage mileage and damage fees, vehicle information like type, plate, VIN, or fleet ID, and rental terms and return policies—because without a structured invoice, disputes over charges or terms increase, risking your brand’s trust.

Free templates

Download Ready-to-Use Car Rental & Leasing Agencies Invoice Templates

Short-Term Rental Invoice

PDF

Excel

Word

Long-Term Lease Agreement Invoice

PDF

Excel

Word

Damage Repair & Fees Template

PDF

Excel

Word

Mileage & Fuel Charges Invoice

PDF

Excel

Word

Corporate Rental Invoice

PDF

Excel

Word

Luxury Vehicle Leasing Invoice

PDF

Excel

Word

Why Use a Car Rental Invoice Template?

Track Rental Duration Clearly

Hourly, Daily, or Weekly Billing Made Easy

Perfectly handle flexible rental periods so clients know exactly what they’re paying for—whether short or long term.

Include Complete Vehicle Details

Make, Model, VIN, and License Plate

Ensure every invoice has accurate vehicle info for clear records and client trust.

Itemize All Fees and Charges

Deposits, Insurance, Damage, Mileage & More

Be transparent with all costs and refund conditions to avoid disputes.

Attach Agreements and Inspection Photos

Protect Customers and Your Business

Include rental contracts and vehicle condition images for compliance and peace of mind.

Track Rental Duration Clearly
Hourly, Daily, or Weekly Billing Made Easy
Perfectly handle flexible rental periods so clients know exactly what they’re paying for—whether short or long term.
Include Complete Vehicle Details
Make, Model, VIN, and License Plate
Ensure every invoice has accurate vehicle info for clear records and client trust.
Itemize All Fees and Charges
Deposits, Insurance, Damage, Mileage & More
Be transparent with all costs and refund conditions to avoid disputes.
Attach Agreements and Inspection Photos
Protect Customers and Your Business
Include rental contracts and vehicle condition images for compliance and peace of mind.
Track Rental Duration Clearly
Hourly, Daily, or Weekly Billing Made Easy
Perfectly handle flexible rental periods so clients know exactly what they’re paying for—whether short or long term.
Include Complete Vehicle Details
Make, Model, VIN, and License Plate
Ensure every invoice has accurate vehicle info for clear records and client trust.
Itemize All Fees and Charges
Deposits, Insurance, Damage, Mileage & More
Be transparent with all costs and refund conditions to avoid disputes.
Attach Agreements and Inspection Photos
Protect Customers and Your Business
Include rental contracts and vehicle condition images for compliance and peace of mind.
Track Rental Duration Clearly
Hourly, Daily, or Weekly Billing Made Easy
Perfectly handle flexible rental periods so clients know exactly what they’re paying for—whether short or long term.
Include Complete Vehicle Details
Make, Model, VIN, and License Plate
Ensure every invoice has accurate vehicle info for clear records and client trust.
Itemize All Fees and Charges
Deposits, Insurance, Damage, Mileage & More
Be transparent with all costs and refund conditions to avoid disputes.
Attach Agreements and Inspection Photos
Protect Customers and Your Business
Include rental contracts and vehicle condition images for compliance and peace of mind.
Track Rental Duration Clearly
Hourly, Daily, or Weekly Billing Made Easy
Perfectly handle flexible rental periods so clients know exactly what they’re paying for—whether short or long term.
Include Complete Vehicle Details
Make, Model, VIN, and License Plate
Ensure every invoice has accurate vehicle info for clear records and client trust.
Itemize All Fees and Charges
Deposits, Insurance, Damage, Mileage & More
Be transparent with all costs and refund conditions to avoid disputes.
Attach Agreements and Inspection Photos
Protect Customers and Your Business
Include rental contracts and vehicle condition images for compliance and peace of mind.

Step-by-Step

How to Create a Car Rental Invoice in 3 Easy Steps

Step 1

Enter client info, rental period, and vehicle details

Step 2

List all charges — base rental, insurance, fuel, extras, taxes

Step 3

Send online or download a PDF — with optional payment link

Real-World Example

JetDrive Rentals: Smooth Billing, Faster Collections

Business: JetDrive Rentals & Leasing
Focus: Airport vehicle rental + monthly corporate fleet leases
Use Case: “Our clients range from tourists to enterprise accounts. GoInvoice lets us track each booking by car, add surcharges, and keep deposits documented. We’ve eliminated billing disputes and sped up collections by over 40%.”

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FAQ’s

Frequently Asked Questions

Can I include deposit and refund tracking?

Can I invoice based on hours, days, or weeks?

Can I attach rental agreements or inspection forms?

Will this work for long-term corporate leasing?

🚀 Ready to Bill Like a Pro?

Drive Revenue, Not Paperwork.

You get your vehicles returned on time.
Now make sure your payments arrive just as reliably.

👉 Try GoInvoice’s free car rental & leasing invoice template today — and keep your billing in gear.

Start Using Template

Create Invoice Now

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

Happy Users

$0+

Invoices generated

0.0

Average Rating

Start Free Trial

See How It Works

"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

Happy Users

$0+

Invoices generated

0.0

Average Rating

Start Free Trial

See How It Works

"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

Happy Users

$0+

Invoices generated

0.0

Average Rating

Start Free Trial

See How It Works

"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer

Streamline Your Invoicing Process

Get in touch to explore how GoInvoice can simplify your business finances.

Get Started

FAQ'S

Pricing

Disclaimer

Cookie Policy

Refund Policy

Streamline Your Invoicing Process

Get in touch to explore how GoInvoice can simplify your business finances.

Get Started

FAQ'S

Pricing

Disclaimer

Cookie Policy

Refund Policy

Invoicing Templates for Car Rental & Leasing Agencies

Invoicing Templates for Car Rental & Leasing Agencies

Invoicing Templates for Car Rental & Leasing Agencies

Built to EarnYour Trust

Proven. Trusted. Scalable.

Industry Use Case Overview

Why Invoicing Matters for Car Rental & Leasing Businesses

Why Invoicing Matters for Car Rental & Leasing Businesses

Why Invoicing Matters for Car Rental & Leasing Businesses

Download Ready-to-Use Car Rental & Leasing Agencies Invoice Templates

Download Ready-to-Use Car Rental & Leasing Agencies Invoice Templates

Short-Term Rental Invoice

Short-Term Rental Invoice

Short-Term Rental Invoice

PDF

Excel

Word

Long-Term Lease Agreement Invoice

Long-Term Lease Agreement Invoice

Long-Term Lease Agreement Invoice

PDF

Excel

Word

Damage Repair & Fees Template

Damage Repair & Fees Template

Damage Repair & Fees Template

PDF

Excel

Word

Mileage & Fuel Charges Invoice

Mileage & Fuel Charges Invoice

Mileage & Fuel Charges Invoice

PDF

Excel

Word

Corporate Rental Invoice

Corporate Rental Invoice

Corporate Rental Invoice

PDF

Excel

Word

Luxury Vehicle Leasing Invoice

Luxury Vehicle Leasing Invoice

Luxury Vehicle Leasing Invoice

PDF

Excel

Word

Why Use a Car Rental Invoice Template?

Why Use a Car Rental Invoice Template?

Track Rental Duration Clearly

Hourly, Daily, or Weekly Billing Made Easy

Include Complete Vehicle Details

Make, Model, VIN, and License Plate

Itemize All Fees and Charges

Deposits, Insurance, Damage, Mileage & More

Attach Agreements and Inspection Photos

Protect Customers and Your Business

Track Rental Duration Clearly

Hourly, Daily, or Weekly Billing Made Easy

Include Complete Vehicle Details

Make, Model, VIN, and License Plate

Itemize All Fees and Charges

Deposits, Insurance, Damage, Mileage & More

Attach Agreements and Inspection Photos

Protect Customers and Your Business

How to Create a Car Rental Invoice in 3 Easy Steps

How to Create a Car Rental Invoice in 3 Easy Steps

How to Create a Car Rental Invoice in 3 Easy Steps

Step 1

Step 1

Step 2

Step 2

Step 3

Step 3

JetDrive Rentals: Smooth Billing, Faster Collections

JetDrive Rentals: Smooth Billing, Faster Collections

JetDrive Rentals: Smooth Billing, Faster Collections

Invoicing Templates for Bus & Coach Maintenance Services

Invoicing Templates for Bus & Coach Maintenance Services

Invoicing Templates for Motorcycle Detailing & Custom Paint

Built to Earn
Your Trust