Invoicing Templates for Fleet Maintenance & Management Services

Q: Can I invoice for multiple vehicles in one document?

Yes — you can list individual units and their service jobs all in one invoice.

Q: Can I include maintenance logs or fleet tracking IDs?

Absolutely. Add VINs, asset tags, or internal fleet IDs to every job line.

Q: Do you support recurring fleet service contracts?

Yes — automate billing by mileage, month, or event (e.g., inspections, oil changes).

Q: Can I attach checklists, inspections, or job sign-offs?

Yes — upload any file or PDF directly with your invoice.

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#1 Invoicing Software for Small Businesses

Invoicing Templates for Fleet Maintenance & Management Services

Need an invoice template that tracks vehicle service jobs across your entire fleet? GoInvoice offers a free, fully customizable invoice format built for fleet maintenance providers and transport management teams. Whether you're servicing 5 vehicles or 500, this template helps you document repairs, track recurring services, and invoice with clarity — without the paperwork mess.

Loved by 100k+ business owners and finance teams across the globe.

Loved by 100k+ business owners

Start Using Template

Create Invoice Now

Built to Earn
Your Trust

Proven. Trusted. Scalable.

GoInvoice is one of the only invoicing platforms designed to support the complexity of fleet maintenance and logistics billing.
Unlike tools like Wave or QuickBooks, GoInvoice is built for high-volume service tracking with vehicle-level details, repeat service tags, and contract billing.

You manage uptime. We manage your billing.

Industry Use Case Overview

Why Invoicing Matters for Fleet Maintenance Teams

Fleet service isn’t one-size-fits-all—you’re managing multiple vehicles with unique histories, a range of services like oil changes, tire rotations, inspections, and repairs, along with labor, materials, and vendor parts, plus internal vs. client billing if you're a third-party provider, and ongoing preventive maintenance plans or service contracts. A generic invoice won’t do—you need a structured, scalable format that supports detailed, recurring service billing with clarity.

Free templates

Download Ready-to-Use Fleet Maintenance & Management Services Invoice Templates

General Maintenance Invoice

PDF

Excel

Word

Fleet Service Agreement Template

PDF

Excel

Word

Emergency Repair Invoice

PDF

Excel

Word

Service History Invoice

PDF

Excel

Word

Hourly Work Invoice Template

PDF

Excel

Word

Custom Reporting Invoice

PDF

Excel

Word

Why Use a Fleet Maintenance & Management Invoice Template?

Track Service by Vehicle

VINs, Plates, and Asset IDs — All Covered

Avoid confusion with detailed entries for each unit. Every invoice links directly to the specific vehicle serviced.

Break Down Labor, Parts & Service Notes

From Oil Changes to DOT Checks

Itemize diagnostics, parts replaced, inspection notes, and service hours — making every invoice audit-ready.

Support Preventive Maintenance Plans

Recurring or Scheduled? No Problem

Log maintenance by mileage, calendar dates, or seasonal needs — perfect for keeping fleets compliant and running smoothly.

Enable Quick, Reliable Payment Options

Ideal for Internal Teams or B2B Clients

Accept card, UPI, or direct bank transfer. Whether you're billing another company or your own fleet department, it’s built to adapt.

Track Service by Vehicle
VINs, Plates, and Asset IDs — All Covered
Avoid confusion with detailed entries for each unit. Every invoice links directly to the specific vehicle serviced.
Break Down Labor, Parts & Service Notes
From Oil Changes to DOT Checks
Itemize diagnostics, parts replaced, inspection notes, and service hours — making every invoice audit-ready.
Support Preventive Maintenance Plans
Recurring or Scheduled? No Problem
Log maintenance by mileage, calendar dates, or seasonal needs — perfect for keeping fleets compliant and running smoothly.
Enable Quick, Reliable Payment Options
Ideal for Internal Teams or B2B Clients
Accept card, UPI, or direct bank transfer. Whether you're billing another company or your own fleet department, it’s built to adapt.
Track Service by Vehicle
VINs, Plates, and Asset IDs — All Covered
Avoid confusion with detailed entries for each unit. Every invoice links directly to the specific vehicle serviced.
Break Down Labor, Parts & Service Notes
From Oil Changes to DOT Checks
Itemize diagnostics, parts replaced, inspection notes, and service hours — making every invoice audit-ready.
Support Preventive Maintenance Plans
Recurring or Scheduled? No Problem
Log maintenance by mileage, calendar dates, or seasonal needs — perfect for keeping fleets compliant and running smoothly.
Enable Quick, Reliable Payment Options
Ideal for Internal Teams or B2B Clients
Accept card, UPI, or direct bank transfer. Whether you're billing another company or your own fleet department, it’s built to adapt.
Track Service by Vehicle
VINs, Plates, and Asset IDs — All Covered
Avoid confusion with detailed entries for each unit. Every invoice links directly to the specific vehicle serviced.
Break Down Labor, Parts & Service Notes
From Oil Changes to DOT Checks
Itemize diagnostics, parts replaced, inspection notes, and service hours — making every invoice audit-ready.
Support Preventive Maintenance Plans
Recurring or Scheduled? No Problem
Log maintenance by mileage, calendar dates, or seasonal needs — perfect for keeping fleets compliant and running smoothly.
Enable Quick, Reliable Payment Options
Ideal for Internal Teams or B2B Clients
Accept card, UPI, or direct bank transfer. Whether you're billing another company or your own fleet department, it’s built to adapt.
Track Service by Vehicle
VINs, Plates, and Asset IDs — All Covered
Avoid confusion with detailed entries for each unit. Every invoice links directly to the specific vehicle serviced.
Break Down Labor, Parts & Service Notes
From Oil Changes to DOT Checks
Itemize diagnostics, parts replaced, inspection notes, and service hours — making every invoice audit-ready.
Support Preventive Maintenance Plans
Recurring or Scheduled? No Problem
Log maintenance by mileage, calendar dates, or seasonal needs — perfect for keeping fleets compliant and running smoothly.
Enable Quick, Reliable Payment Options
Ideal for Internal Teams or B2B Clients
Accept card, UPI, or direct bank transfer. Whether you're billing another company or your own fleet department, it’s built to adapt.

Step-by-Step

How to Create a Fleet Maintenance Invoice in 3 Easy Steps

Step 1

Add fleet customer info, vehicle IDs, and service date

Step 2

Itemize services — diagnostics, labor, replacement parts, and shop fees

Step 3

Send online or download a PDF — with digital payment options ready

Real-World Example

Keeping MetroFleet Moving: Clear Invoices for Complex Fleets

Business: MetroFleet Care Services
Focus: Contract maintenance for delivery vans, shuttle buses, and utility fleets
Use Case: “We handle 60+ vehicles on recurring contracts. GoInvoice lets us generate vehicle-specific invoices with service history, part costs, and notes. The admin team loves the standardization. Clients love the clarity.”

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FAQ’s

Frequently Asked Questions

Can I invoice for multiple vehicles in one document?

Can I include maintenance logs or fleet tracking IDs?

Do you support recurring fleet service contracts?

Can I attach checklists, inspections, or job sign-offs?

🚀 Ready to Bill Like a Pro?

Keep Fleets Moving — and Billing Even Faster

Your operation keeps vehicles running.
GoInvoice keeps the invoicing behind it just as streamlined.

👉 Try GoInvoice’s free fleet maintenance invoice template today — and take control of your billing lane by lane.

Start Using Template

Create Invoice Now

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

Happy Users

$0+

Invoices generated

0.0

Average Rating

Start Free Trial

See How It Works

"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

Happy Users

$0+

Invoices generated

0.0

Average Rating

Start Free Trial

See How It Works

"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

Happy Users

$0+

Invoices generated

0.0

Average Rating

Start Free Trial

See How It Works

"GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"
Jessica T.
Freelance Graphic Designer
"With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"
Michael L.
IT Consultant
"As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."
Samantha R.
Yoga Instructor
"Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."
David S.
Marketing Agency Owner
"The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."
Emily H.
Event Planner
"The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."
James M.
Software Developer

Streamline Your Invoicing Process

Get in touch to explore how GoInvoice can simplify your business finances.

Get Started

FAQ'S

Pricing

Disclaimer

Cookie Policy

Refund Policy

Streamline Your Invoicing Process

Get in touch to explore how GoInvoice can simplify your business finances.

Get Started

FAQ'S

Pricing

Disclaimer

Cookie Policy

Refund Policy

Invoicing Templates for Fleet Maintenance & Management Services

Invoicing Templates for Fleet Maintenance & Management Services

Invoicing Templates for Fleet Maintenance & Management Services

Built to EarnYour Trust

Proven. Trusted. Scalable.

Industry Use Case Overview

Why Invoicing Matters for Fleet Maintenance Teams

Why Invoicing Matters for Fleet Maintenance Teams

Why Invoicing Matters for Fleet Maintenance Teams

Download Ready-to-Use Fleet Maintenance & Management Services Invoice Templates

Download Ready-to-Use Fleet Maintenance & Management Services Invoice Templates

General Maintenance Invoice

General Maintenance Invoice

General Maintenance Invoice

PDF

Excel

Word

Fleet Service Agreement Template

Fleet Service Agreement Template

Fleet Service Agreement Template

PDF

Excel

Word

Emergency Repair Invoice

Emergency Repair Invoice

Emergency Repair Invoice

PDF

Excel

Word

Service History Invoice

Service History Invoice

Service History Invoice

PDF

Excel

Word

Hourly Work Invoice Template

Hourly Work Invoice Template

Hourly Work Invoice Template

PDF

Excel

Word

Custom Reporting Invoice

Custom Reporting Invoice

Custom Reporting Invoice

PDF

Excel

Word

Why Use a Fleet Maintenance & Management Invoice Template?

Why Use a Fleet Maintenance & Management Invoice Template?

Track Service by Vehicle

VINs, Plates, and Asset IDs — All Covered

Break Down Labor, Parts & Service Notes

From Oil Changes to DOT Checks

Support Preventive Maintenance Plans

Recurring or Scheduled? No Problem

Enable Quick, Reliable Payment Options

Ideal for Internal Teams or B2B Clients

Track Service by Vehicle

VINs, Plates, and Asset IDs — All Covered

Break Down Labor, Parts & Service Notes

From Oil Changes to DOT Checks

Support Preventive Maintenance Plans

Recurring or Scheduled? No Problem

Enable Quick, Reliable Payment Options

Ideal for Internal Teams or B2B Clients

How to Create a Fleet Maintenance Invoice in 3 Easy Steps

How to Create a Fleet Maintenance Invoice in 3 Easy Steps

How to Create a Fleet Maintenance Invoice in 3 Easy Steps

Step 1

Step 1

Step 2

Step 2

Step 3

Step 3

Keeping MetroFleet Moving: Clear Invoices for Complex Fleets

Keeping MetroFleet Moving: Clear Invoices for Complex Fleets

Keeping MetroFleet Moving: Clear Invoices for Complex Fleets

Invoicing Templates for Bus & Coach Maintenance Services

Invoicing Templates for Bus & Coach Maintenance Services

Invoicing Templates for Motorcycle Detailing & Custom Paint

Built to Earn
Your Trust