Invoicing Templates for Personal Trainers & Fitness Coaches

Invoicing Templates for Personal Trainers & Fitness Coaches

Invoicing Templates for Personal Trainers & Fitness Coaches

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As a fitness professional, you're helping clients push boundaries, stay accountable, and hit their transformation goals. Whether you're running one-on-one sessions, virtual bootcamps, or long-term fitness programs — your invoice should be as clear and structured as your training plans.

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Loved by 100k+ business owners and finance teams across the globe.

Loved by 100k+ business owners

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Built to Earn
Your Trust

Proven. Trusted. Scalable.

GoInvoice provides a performance-ready invoice template tailored specifically for personal trainers and fitness coaches. Bill with ease for sessions, memberships, online coaching plans, meal guides, and progress tracking — all in a sharp, easy-to-understand format that keeps your business as fit as your clients.

“You track their reps and progress — GoInvoice tracks your income and sessions.”

Industry Use Case Overview

Why Invoicing Matters for Fitness Coaches

Why Invoicing Matters for Fitness Coaches

Why Invoicing Matters for Fitness Coaches

Fitness services are often multi-layered and time-based:

  • Private and semi-private training sessions

  • Monthly or weekly coaching packages

  • Virtual classes, app-based programming, or accountability check-ins

  • Nutrition planning and workout templates

  • Travel fees for mobile or in-home sessions

  • Supplements, merchandise, or branded fitness products

GoInvoice allows you to combine everything into one clean invoice, making your value clear and your payments timely.

Free templates

Free templates

Download Ready-to-Use Personal Trainers & Fitness Coaches Invoice Templates

Download Ready-to-Use Personal Trainers & Fitness Coaches Invoice Templates

Initial Fitness Assessment Invoice
Initial Fitness Assessment Invoice
Initial Fitness Assessment Invoice

Initial Fitness Assessment Invoice

Initial Fitness Assessment Invoice

Initial Fitness Assessment Invoice

PDF

Excel

Word

Personal Training Session Invoice
Personal Training Session Invoice
Personal Training Session Invoice

Personal Training Session Invoice

Personal Training Session Invoice

Personal Training Session Invoice

PDF

Excel

Word

Group Fitness Class Invoice
Group Fitness Class Invoice
Group Fitness Class Invoice

Group Fitness Class Invoice

Group Fitness Class Invoice

Group Fitness Class Invoice

PDF

Excel

Word

Online Training Program Invoice
Online Training Program Invoice
Online Training Program Invoice

Online Training Program Invoice

Online Training Program Invoice

Online Training Program Invoice

PDF

Excel

Word

Corporate Wellness Fitness Workshop Invoice
Corporate Wellness Fitness Workshop Invoice
Corporate Wellness Fitness Workshop Invoice

Corporate Wellness Fitness Workshop Invoice

Corporate Wellness Fitness Workshop Invoice

Corporate Wellness Fitness Workshop Invoice

PDF

Excel

Word

Retainer for Personal Training Services Invoice
Retainer for Personal Training Services Invoice
Retainer for Personal Training Services Invoice

Retainer for Personal Training Services Invoice

Retainer for Personal Training Services Invoice

Retainer for Personal Training Services Invoice

PDF

Excel

Word

Why Use a Personal Trainers & Fitness Coaches Invoice Template?

Why Use a Personal Trainers & Fitness Coaches Invoice Template?

Bill Per Session, Plan, or Subscription

Perfect for all training models

Charge for individual classes, monthly coaching, or full 12-week transformations.

Include Meal Plans, Workouts & Check-In Services

Reflect your complete program

Add PDFs, progress tracking, and coaching extras to your invoice.

Track Clients, Renewals & Recurring Billing

Ideal for long-term training

Set automated billing for ongoing packages and active coaching clients.

Attach Progress Reports, Calendars & Goal Sheets

Support client accountability

Upload custom plans or updates alongside each invoice.

Step-by-Step

How to Create a Fitness Coach Invoice in 3 Easy Steps

How to Create a Fitness Coach Invoice in 3 Easy Steps

How to Create a Fitness Coach Invoice in 3 Easy Steps

Add Client & Coaching Details

Add Client & Coaching Details

Include client name, service type (e.g., “4-Week Shred Program”), and start date.

List Sessions, Tools, and Add-Ons

List Sessions, Tools, and Add-Ons

Break down the number of workouts, nutrition plans, and support time provided.

Attach Files & Send with Structure

Attach Files & Send with Structure

Add workout calendars, meal guides, or goal sheets — then send securely with GoInvoice’s automated reminders.

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Real-World Example

Discipline. Results. Professional Billing.

Discipline. Results. Professional Billing.

Discipline. Results. Professional Billing.

Business: Apex Body Coaching
Type: Hybrid fitness and nutrition coaching for remote clients
Use Case:
“I offer 1:1 plans, group bootcamps, and long-term transformation programs. GoInvoice lets me keep billing as organized as my training plans — with automated invoices and file attachments for each client.”

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FAQ’s

Frequently Asked Questions

Frequently Asked Questions

Can I bill for coaching sessions and fitness programs together?
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Can I bill for coaching sessions and fitness programs together?
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Can I automate billing for monthly or 12-week programs?
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Can I automate billing for monthly or 12-week programs?
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Can I attach PDFs like meal plans or progress trackers?
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Can I attach PDFs like meal plans or progress trackers?
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Is this suitable for in-gym, online, and hybrid trainers?
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Is this suitable for in-gym, online, and hybrid trainers?
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🚀 Ready to Bill Like a Pro?

🚀 Ready to Bill Like a Pro?

🧾 Turn Your Coaching into Clean, Confident Cash Flow

✔️ Built for personal trainers, fitness coaches & hybrid wellness pros
✔️ Tracks sessions, plans, check-ins, and digital resources
✔️ Gives your clients clarity — and your business consistency

👉 Try GoInvoice’s Personal Trainer & Fitness Coach Invoice Template — and make every rep, plan, and program pay off.


Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

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Happy Users

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Invoices generated

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Average Rating

  • "GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"

    Jessica T.

    Freelance Graphic Designer

  • "With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"

    Michael L.

    IT Consultant

  • "As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."

    Samantha R.

    Yoga Instructor

  • "Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."

    David S.

    Marketing Agency Owner

  • "The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."

    Emily H.

    Event Planner

  • "The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."

    James M.

    Software Developer

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

0+

0+

Happy Users

$0+

$0+

Invoices generated

0.0

0.0

Average Rating

  • "GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"

    Jessica T.

    Freelance Graphic Designer

  • "With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"

    Michael L.

    IT Consultant

  • "As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."

    Samantha R.

    Yoga Instructor

  • "Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."

    David S.

    Marketing Agency Owner

  • "The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."

    Emily H.

    Event Planner

  • "The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."

    James M.

    Software Developer

Happy Users

Real Feedback. Real Results.

Trusted by 100+ happy clients, powering over $250M+ in invoicing.

0+

0+

Happy Users

$0+

$0+

Invoices generated

0.0

0.0

Average Rating

  • "GoInvoice.io has completely transformed how we handle billing. The intuitive interface and customizable templates save us hours each week. It’s a must-have for any small business!"

    Jessica T.

    Freelance Graphic Designer

  • "With GoInvoice.io, I can send professional invoices in minutes and track payments effortlessly. My clients love the clarity, and my cash flow has never been better!"

    Michael L.

    IT Consultant

  • "As someone who’s not tech-savvy, I was amazed by how easy GoInvoice.io is to use. It’s made invoicing stress-free and keeps me organized with reminders and payment tracking."

    Samantha R.

    Yoga Instructor

  • "Our growing agency needed an invoicing tool that could keep up with our client base. GoInvoice.io delivers every time with seamless features and excellent support."

    David S.

    Marketing Agency Owner

  • "The invoice templates are sleek and professional, and the ability to customize them to match my brand is fantastic. GoInvoice.io has elevated my client interactions."

    Emily H.

    Event Planner

  • "The customer support team at GoInvoice.io is incredible. They’re quick to respond and always have a solution. The platform is reliable, and the service is unmatched."

    James M.

    Software Developer

Streamline Your Invoicing Process

Get in touch to explore how GoInvoice can simplify your business finances.

© 2025 GoInvoice.io. All rights reserved.

Streamline Your Invoicing Process

Get in touch to explore how GoInvoice can simplify your business finances.

© 2025 GoInvoice.io. All rights reserved.